Introduction

Meetbot is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our scheduling software, available via our website and mobile application. Please read this policy carefully to understand our practices regarding your personal data and how we will treat it.

Information We Collect

We may collect and process the following data about you:

• Personal Information: Full name, email address, phone number, and other contact details you provide while setting up your account or adding to your profile.
• Appointment Information: Details of the appointments you schedule using Meetbot, including the time, date, participants, and any notes or attachments you provide.
• Technical Data: Log files, internet protocol (IP) addresses, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access Meetbot.

How We Use Your Information

We use information held about you in the following ways:

• To provide and maintain our service, including to monitor the usage of our service.
• To manage your account and provide you with customer support.
• To improve our website and services, ensuring content is presented most effectively for you and your device.
• To notify you about changes to our service or privacy policy.
• To allow you to participate in interactive features of our service when you choose to do so.

Google Account Connections

Some users may choose to connect their Google account to Meetbot in order to enable features such as calendar synchronization and appointment management. If you choose to connect your Google account, we may access certain information from your Google account (such as your name, email address, and calendar events) as permitted by your authorization.

• How We Use Google User Data: We use your Google user data solely to provide and improve features you have enabled, such as syncing your calendar and managing appointments.
• Sharing and Disclosure: We do not share, transfer, or disclose your Google user data to any third parties except as necessary to provide the requested features (for example, to facilitate calendar synchronization). We do not sell your Google user data.
• Third Parties: If we share Google user data with third-party service providers (such as cloud hosting), we ensure they are contractually obligated to protect your data and use it only for the purposes specified by us.
• Revoking Access: You can revoke our access to your Google account at any time by visiting your Google Account’s security settings at https://account.google.com/permissions

This subsection applies only to users who choose to connect their Google account to Meetbot. If you do not connect your Google account, this data is not collected or processed

‍Third-Party Analytics and Observability

We use third-party services to monitor and analyze the performance and reliability of our website. These services may collect information such as your device and browser type, IP address, performance metrics (e.g., page load times), error logs, and user interaction data (e.g., clicks, navigation events). This information is used solely for the purpose of improving our website’s performance and user experience.

Legal Basis for Processing

The legal bases for processing your personal data include:

• Your consent, which you can withdraw at any time.
• The necessity of fulfilling our contractual obligations to you.
• The necessity for our legitimate interests (e.g., to improve our services and provide you with a safe and secure platform).

Data Retention

We will only retain your personal data for as long as necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

Data Security

We have implemented appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed.

Your Legal Rights

Under the GDPR, you have rights including:

• The right to request access to, correction of, or erasure of your personal data.
• The right to object to processing of your personal data and the right to data portability.
• The right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.

Changes to Our Privacy Policy

Any changes we make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail.

Contact Us

If you have any questions about this privacy policy or our treatment of your personal data, please contact us at privacy@meet.bot

This policy was last updated on June 27, 2025.

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